YEARS OF PATIENT AND BUSINESS DATA
Do you retain business, healthcare, and employee data for at least six years? If a patient came to you today and requested records from five years ago, would you be able to confidently provide them with that data? Would you know where to look for it?
What many healthcare providers do not realize is that when retaining records, you must retain more than the current, updated copy. Your practice must be able to provide historical versions of patient records and provide documentation on who has accessed or modified those records.
Under HIPAA, the minimum retention period for protected health information (PHI) is six years, although many states have longer requirements. Does this all sound convoluted and complicated? It is. But when you work with Garrison Data Services, we maintain proper data retention for you.
Protect profits and patients with layered backups
The security and success of your practice revolves around a solid, reliable backup system. If you do not currently have redundantly layered backups in place to protect your patients and your livelihood, then your business is relying on luck to get by.
The unfortunate reality is that healthcare providers of all sizes are being targeted by ransomware and hackers. A successful ransomware attack can cause emergency services to be interrupted, patients to be re-routed to other providers, negative patient perception, and data breach fines. A ransomware attack without a proper backup to restore from is a practice-ending event.
Part of the issue is that traditional "backups" are now insufficient. Ransomware now exists that specifically seeks out and destroys traditional methods of backup. This means that if you have an external hard drive or Network Attached Storage (NAS) for backups, then your backups are going to be destroyed, locked, and held for ransom too. You need comprehensive, coordinated data security.
You need the comprehensive backup solution that only Garrison Data Services can provide. We protect your practice and your patients by providing redundant layers of off-site and on-site backups, complete with cloud copies and secure archives.
ACCESS CONTROL IS KEY
Proper data management is about more than data security and backups. It also deals with auditing employee access to business data, patient records, and protected health information (PHI).
One of the primary requirements for proper data security is an ability to track personnel access. This means that your practice must be able to generate reports on how all patient records have been modified, when they were modified, and by whom. This is a daunting task for most practices. To manually catalog such information is nearly impossible for a successful practice with numerous patients.
That is why you need Garrison Data Services. We provide, install, and manage a range of physical and electronic access control systems designed to solve your employee access control needs. Additionally, we have the expertise and experience to design these systems properly, and integrate them seamlessly into your practice.
When you no longer need to hold on to patient data or old computers, what do you do? Managing data security includes managing the disposal and destruction of your unnecessary data. We handle the secure destruction and disposal of many types of devices, and can provide documentation to prove your data has been securely disposed of.
When you are with Garrison Data Services, you have a team whose sole purpose is to provide you with secure, easy, HIPAA-compliant growth. We watch over your technology so that you can focus on what you do best. Our core duty is to protect and enable your business, and we stand guard to ensure that happens 24/7.
Whether it's a simple question or a complicated security breach, you can depend on us. We strive to continuously train, improve, and educate ourselves on the best methods for ensuring your success. We will always do what it takes to provide you with world-class quality, attention, and service.
We serve our clients with the same care and compassion you provide to your patients. Our clients are spread throughout the St. Petersburg / Tampa area, and we have helped each of them overcome unique challenges. Through understanding and consultative care, we will build you a foundation for growth.
Free I.T. Environment Audit
At Garrison Data Services, we take pride in serving our clients as trusted advisors and I.T. experts. With Garrison Data Services on your team, you can consider the technology and compliance needs of your business handled. This allows you to see more patients, close more business, and achieve greater success. To learn how our expertise can help your practice grow, contact Garrison Data Services today for a free I.T. environment audit.